Fast Facts 2007 December
December 2007 Fast Facts
2007 Intern Selection Board: The results of the 2007 intern match were released on 12 December 2007. Over 72% of students received their first choice and almost 90% received one of their top two. This is a better match rate than in any past years. To all the 2008 grads, congratulations! All 2008 graduates will receive an official letter that will detail the process for entering active duty and contact information for arranging moves. Your re-commissioning documents will be sent to the Recruiting District associated with your school. You should contact them in the March/April timeframe to arrange to sign the documents. If you do not know which recruiting district is associated with your school, please contact us at OH@med.navy.mil. For those who have not completed Officer Development School (ODS, formerly known as Officer Indoctrination School or OIS) please contact us so we can make arrangements to enroll you in the earliest class possible.
Class of 2009 – Internship Selection Process: All medical students graduating in 2009 should begin preparation for their Intern Selection process. Although a year away, proper planning will assist you in obtaining the training you want. Clinical clerkships should be arranged early. Mr. Joe Pelot will be sending group e-mails about the process to you starting in about April.
Board Scores: Submit board scores to Mr. Joe Pelot upon receipt. If you submit them along with your reimbursement claim to the Reimbursement Section, they are not always received by Mr. Pelot. You may fax them to 301-295-6113 or scan and e-mail to Joseph.Pelot@med.navy.mil.
School Orders: January and February are popular times for school orders (or they should be). If you are not planning on doing an away clerkship prior to 30 September 2008, please put in for school orders now. Remember that you do not need to check-in or out on school orders. Here is the procedure to request school orders:
Orders are requested through the Naval Reserve Order Writing System (NROWS), an online system used by Navy Reservists. Here’s what you do!
1) NROWS is located on the web at https://nows.cnrf.navy.mil/nrows/ . If you have never logged onto NROWS your username will be your Social Security Number and password will be your date of birth YYYY/MM/DD. The slashes are required.
2) In the upper left hand side of the page you will find “Please Select a Menu.” Click on that and pull down and select “Sailor.”
3) From the Sailor Menu, click on “Create Application.” A tracking number will appear at the top of the page on the left hand side. Copy this down and save for future reference.
4) Next, update your personal information. Click “Edit” on the right hand side, next to the Personnel and Contact Information. Confirm or modify your address to reflect your home address at school. Once you have confirmed or modified your information, save the information by clicking on “Save” then go to the “NEXT” button at the bottom of the page. Proceed back to the main page.
5) Next, edit the “Duty Period Information”
a. Purpose of Duty: “Annual Training”
b. AT Type: “Annual Training HPSP”
c. These orders are: “Reporting”
d. Billet Control Number: Leave blank
e. E-mail notification: Leave blank
f. Operational Support Reporting: Click on “Look Up”
i. Operational Exercise Events: “No exercise or contingency reported”
ii. Mission priority: “Training (Non-OIF/OEF/GWOT) Individual Professional Development Training” (typing in just “T” will bring up the appropriate line of information.)
iii. Command Capability Supported: “Bureau of Medicine and Surgery”
iv. Fleet Readiness Enterprise: “Joint/Other Government Agency”
v. Provider Enterprise: Manpower-Personnel-Education and Training “
g. Security Clearance: “No”
h. Hit “Save “ then Click “Next” at the bottom of the page
i. Location Information: “Travel Start Date” will be the same as the “Initial Report Date “, which will be the date you decide to start school orders. In the “Time Block” put “0700”. In the “End Date for this Location” block, put the last date for the 45 day period. (YYYY/MM/DD format)
j. Enter UIC ( this stands for Unit Identification Code): Use - 0622A (This stands for the HPSP)
k. Get Address: click on this and it will automatically fill in the name and address of 0622A
l. For Duty With: type in “School Orders”
m. Point of Contact information, Point of contact FAX, Point of contact phone and e-mail – Leave blank
n. ITEMPO Information:
i. Is this the sailor’s PTS (Permanent Training Site): “No”
ii. Is this within 100 miles of sailors civilian residence: “ Yes”
iii. ITEMPO Category: Select “Individual Training” from the drop down menu
iv. ITEMPO Purpose: Select “Unknown” from the drop down menu
v. For Duty Afloat: “No”
vi. Per diem and Travel Information:
1. Is this within the corporate city limits of sailor’s residence: “Yes”
vii. Click “Save” and then “Next” at the bottom of the page.
o. Tour and Pay Entitlements:
i. Choose the appropriate government travel charge card. Click on “Look Up.” Select “IRR does not require government credit card.”
ii. There are 16 questions about travel – answer them all “No.”
iii. Click “Save” and then “Next” at the bottom of the page.
p. Paragraphs: Skip this section. Click “Save” and then “Next” at the bottom of the page.
q. Funding Information:
i. Were manual order generated: “No”
ii. Fiscal Year: “2008”
iii. Will travel or per diem be paid with other appropriations: “ No”
iv. Command: “HPIP Bethesda”
v. Source funding: HPIP Bethesda”
vi. Click “Save” and then “Next” at the bottom of the page.
r. Justification: Put a comment that these are School Orders. Hit “Save.”
s. Hit “Save and Route.” This will bring up another screen which says “Route and Forward”, which sends your application to the HPSP staff.
If you need any assistance with your application process please contact Ms. Carr at shirley.carr@med.navy.mil, (301) 319-4540 or Ms. Williams at jean.williams@med.navy.mil, (301) 319-4539. School Orders are a part of your benefit as an HPSP participant and result in $5000 to $6000 of active duty pay! Be sure to apply and get your active duty salary. If you have been wondering when to take school orders for this school year, now is the time!
Travel Claim: After you complete your travel for Annual Training (AT), you must submit a travel claim within 5 days. If you follow the guidelines below, your claim will be processed with no delay.
Fill out an Electronic Funds Transfer Form (EFT). When submitting a Travel Claim Voucher (DD-1351-2), an EFT form must now be included before your claim can be processed. The purpose of the EFT form is to ensure that your travel reimbursement is deposited into the correct account. Submitting this form along with your travel voucher will not affect the account information that you have provided in the past, affect your stipend, or your active duty pay account. After the HPSP Travel Department has verified your claim, it is submitted to the Personnel Support Detachment office (PSD) for processing. PSD will not process a claim without an EFT form.
Please include the following when submitting a claim:
1. DD-1351-2 Travel Voucher (This is not a reimbursement for books and supplies, so please do not submit for travel on a SF 1164 Reimbursement Form)
2. Copy of Original Orders
3. No Messing Available Letter (This letter will be provided by your Graduate Medical Education (GME) Coordinator at your clerkship location. Without this letter, you will not receive the full commercial meal rate.)
4. Itemized Lodging Receipts (If this receipt is not itemized, PSD will not reimburse your lodging. Please read block 12 of your orders. If there are no rooms available at the Bachelor Officer Quarters, you must obtain a Certificate of Non-Availability (CNA) letter or stamp on your orders.
5. Car Rental Receipt (If authorized car rental, you must provide a copy of your SATO Itinerary, so that the car rental reservations can be verified. DO NOT exceed the amount allowed on your itinerary!
Here are answers to a few common questions regarding this form:
Block 5: Please check TDY
Block 8: Your travel order number is the last five digits of your Standard Document Number (SDN). You can locate your SDN number on the top right corner of your orders.
Block 11: The organization and station is where you went for your AT.
Ø If you went to Officer Development School (ODS) use STU NETC NEWPORT.
Ø If you went somewhere for a clerkship, use the name of the command you went to (this is usually located in line 1 of your orders).
Block 15: The codes you need are on the second page of the DD 1351-2 but some of the most common are:
Ø Means/Mode of Travel:
o PA (personal auto)
o GP (government plane) **If you list PA as your transportation, you will be reimbursed for the home address on your orders to you duty station. You do not need to include mileage.
Ø Reason for Stop:
o AT (awaiting transportation)
o TD (temporary duty)
o MC (mission complete)
Block 18: List any reimbursable expenses you have (lodging, car rental, taxi or shuttle fares, gas for your car, tolls, dry cleaning for uniforms, or parking fees). Do not worry about listing your food expenses. Food expenses are what the per diem is for and it is automatic. Bank statements are NOT accepted by PSD as verification of travel costs.
All Travel Claims must be submitted no later than 5 business days after completion of your rotation. You may scan and email your travel claim to Vaughn.whitfield@med.navy.mil or you may fax to (301) 295-1811. Please include your email address on your travel form.
Once again the current points of contacts:
Program Manager - Dr. Yerkes 301-295-9950 Sandra.Yerkes@med.navy.mil Student Affairs - CDR McLean 301-295-1217 David.McLean@med.navy.mil Bursar – LT Ray 301-319-4121 Chadwick.Ray@med.navy.mil Registrar - LT(jg) Avent 301-319-4526 Shanda.Avent@med.navy.mil Systems - Mr. Cabon
HM1 Patterson
YNSN Hepler
YNSN Welch 301-319-4529
301-319-4532
301-295-3042
301-319-4534 Luke.Cabon@med.navy.mil
Lee.Patterson@med.navy.mil
Zoe.Hepler@med.navy.mil
Lucas.Welch@med.navy.mil Tuition - Ms. Sell
HM2 Simenson
YN2 Caldwell 301-295-9977
301-319-4535
301-319-4527 Marge.Sell@med.navy.mil
Nancy.Simenson@med.navy.mil
Katherine.Caldwell@med.navy.mil Travel - Mr. Whitfield- Travel
Reimbursements
Ms. Carr
Ms. Williams 301-319-4538
301-319-4540
301-319-4539 Vaughn.Whitfield@med.navy.mil
Shirley.Carr@med.navy.mil
Jean.Williams@med.navy.mil Book and Equipment Reimbursements –
Mr. Washirapunya 301-295-1594 Richard.Washirapunya@med.navy.mil Reimbursement Fax 301-295-1811 Professional Affairs – Mr. Pelot 301-319-4517 Joseph.Pelot@med.navy.mil Medical Records – HM2 Shettleworth 301-295-4531
301-295-0008 (fax) Garcia.Shettleworth@med.navy.mil
David B. McLean, MD
CDR MC USN
Associate Dean of Students
Deputy Program Manager, Accessions Department
Phone: 301-295-1217
DSN: 295-1217
Fax: 301-295-6113
